Add or withdraw from units

You can use the Web Enrolment System (WES) to add or withdraw from most units.

It's important to check the census and penalty dates for your teaching period before withdrawing from a unit, or you may face academic and financial penalties. These include having a fail recorded on your academic record and incurring fees or a loan debt.

Check units you’re currently enrolled in – title and code, campus, faculty, credit points and teaching period of each – with our virtual assistant – it only takes a moment, and you’ll need to log in with your Monash student account.

Check your unit enrolment using our VA

Changing your study load

Part-time: If you’re enrolled as a full-time student you may not be able to withdraw from units unless you’re officially recorded as part-time. If you’re on a student visa you also have study load requirements to maintain. For more about this, see underloading.

Overloading: If you want to enrol in more than the standard number of units you need to first request to overload. You’ll also need to meet some conditions.

Before making changes to your units, find out more about time limits to finish your course and check the processes for underloading and overloading.

Adding units

How to add a unit

1. Log into WES and click on Unit Enrolment.
2. Click To add units click here at the top of the enrolment form.
3. Search for the unit/s you want to add, but don’t click SUBMIT until you have:
4. Click SUBMIT to save your changes.

1. added all your new units and reached enough credit points for the year
2. finished swapping units (dropping one and adding another).

If you get an error message saying you haven't enrolled in enough credit points, you'll need to add more units before WES will let you submit. To enrol in less than 48 credit points for the year, submit an Enrolment Amendment Form.

If you have any trouble adding units in WES, see troubleshooting in WES.

Adding units from other faculties

If you’ve got free elective space and you’re looking to explore another area of study, take a look at Monash Enrich – you’ll find electives from other faculties, programs and overseas study opportunities.

You can also use the Handbook to find more information on the units you’re interested in.

Dates to check

• Teaching period start date
• WES access dates

Withdrawing from units

The University will not backdate your changes to avoid payment or academic penalties unless we have made a proven error.

How to withdraw from a unit

1. Log into the Unit Enrolment section of WES to view a summary page of your current unit enrolment.
2. Remove your unit/s with the buttons in the Action column next to the unit code.
3. Save your changes by clicking SUBMIT ENROLMENT.

If you withdraw from all of your units, you'll need to:

• discontinue your course, or
• apply for intermission (study leave), if you want to return to study.

Dates to check

• Census date for teaching period
• WES access dates

CSP and HELP loan students

Changing your study load from full-time to part-time could affect your Centrelink payments.

International students

If you're on a student visa then you’ll have study load requirements to maintain. Changing your study load may require you to update your:

• student visa
• Confirmation of Enrolment (CoE)
• Overseas Student Health Cover (OSHC)

See your student visa for more information.

If you can’t add or withdraw from a unit

If you can’t add or withdraw from a unit in WES, submit an Enrolment Amendment Form. Research students need to contact their Graduate Research Faculty Office.

After you’ve made unit changes in WES

WES will email you a transaction number (starting with U) after you’ve successfully updated your enrolment. Keep this record.

You need to wait a couple of hours for changes to come through from WES before you can log into Allocate+ to update your timetable.

After the start of a teaching period, you need to allow up to 24 hours for your unit changes to appear in Moodle.

Penalties for withdrawing late

The following penalties apply to withdrawn units in most teaching periods after 11.59pm (Melbourne time) on the unit’s census date. To see what applies to your units, check your teaching period's census date.

If you’re a full-fee paying student and you withdraw from a unit after the census date, you still need to pay the fees.

If you have to withdraw after the census date because of circumstances out of your control, you may be eligible for a WDN grade, a fee reversal, or both.

Domestic students

Units added (with faculty approval) after the census date cannot be Commonwealth-supported. The University charges the full course fee and you can't get FEE-HELP for these units. Your fee statement will be updated to reflect the changes.

International students

Your fee statement will be updated to reflect the changes. See access your fee statement.

Selecting units

If you need help selecting units or enrolling in WES, take a look at our video below.

Update Allocate+

Once your unit changes appear in Allocate+ you can enter preference for new units and change preferences for any other units affected. Allocate+ will automatically remove withdrawn units.

Unit changes will appear in Allocate+ within two hours. If you submit your changes using a form, please allow staff several days to process the units.

Relevant policies

• Student Fees Policy (pdf)
• Student Fees Procedure (pdf)
• Student Fees Refunds Procedure (pdf)
• Coursework Enrolment Procedure (pdf)