Student forms and closing dates

Course and assessments

Academic record (transcript) Buy an official record of your results

Application date: Before ordering a complete academic record with results of your entire course, check first that you have been course completed.

Apply using:

• WES (current students login)
• WES (past students login)

More information: For more information, see academic record web page.

Course advice Get assistance about your course progression

Applications close: No specific closing date, but recommended you seek course advice before the deadlines to add and withdraw units. You'll need to be enrolled in at least one unit before you can access the course advice form.

Apply using:

• Course Advice Request form

More information: Find out more on the getting course advice web page.

Defer Defer your start date

Before you apply: If you’re thinking about deferring your course, take a look at our defer your offer page – you’ll find all the information you need, including when to apply.

Apply using:

• Domestic students: Application to Defer
• International students: Follow the steps in defer your studies

Discontinue course Discontinue your coursework degree

Before you apply: If you’re thinking about leaving your course, take a look at our course discontinuation page – you’ll find all the information you need, including when to apply.

Apply using:

• Request for Course Discontinuation

Intermission (study leave) Take a break from your coursework degree

Before you apply: If you’re thinking about taking intermission, take a look at our intermission (study leave) page – you’ll find all the information you need, including when to apply.

Apply using:

• Request for Intermission (Study Leave)

Special arrangements for eExams In some circumstances, you can apply for special arrangements to sit your eExam

Applications close: Applications due to an unsuitable home environment stay open throughout the assessment period. Applications due to an unsuitable time zone have varying closing dates.

Apply using: The application form is available only during assessment periods.

More information: Check eligibility, deadlines and all the details on our special arrangements web page.

Special consideration Unable to complete an assessment due to exceptional circumstances beyond your control

Applications close: Apply no later than 11.55pm on the day your assessment is due or scheduled.

Apply using:

• Short Extension or Special Consideration Application – for a short extension or a generally longer extension through special consideration
• Application to Defer or Reschedule Your Scheduled Final Assessment – for scheduled final assessments and deferred scheduled final assessments

More information: Before applying, check eligibility and supporting document requirements on our extensions and special consideration web page.

Transfer course or campus Transfer to another Monash coursework degree or change campus

Applications open: 9 September (9am Melbourne time) Applications close: 1 November (11.59pm Melbourne time)

Apply using:

• Course/campus transfer application

More information: For details including minimum requirements, see course or campus transfers website.

Credit for previous study

Credit Credit for previous study or learning. Formerly known as advanced standing

Applications close: Timing for applications varies – check the website for more information

Apply using:

• Credit application online

More information: Details are on the apply for credit web page.

Revoke credit Have previously awarded credit removed from your academic record. Includes credit transfer for previous study and Recognition of Prior Learning (RPL)

Applications close: No specific closing date

Apply using:

• Application to revoke credit (pdf, 0.22 mb)

Enrol

Add or drop units (enrolment amendment) Make enrolment changes by adding or withdrawing from units

Applications close: Units can be added during the first two weeks of teaching. You can withdraw from units without penalty until the census date.

Apply using:

• Web Enrolment System (WES)
• If you're unable to use WES to change units, use the Enrolment Amendment Form

More information: Details are on our web page add or withdraw from units.

Apply to re-enrol (after late re-enrolment period) Apply to re-enrol after missing the late re-enrolment peirod

Applications close: No application closing date – apply as soon as possible. If successful, a late re-enrolment fee applies.

Apply using:

• Application for Re-enrolment

More information: For more information, see late or failure to re-enrol.

Complementary study Study units at other tertiary institutions

Applications close: Semester one: 30 January Semester two: 19 June

Apply using:

• Complementary study form (pdf, 0.18 mb)

More information: For more information, see complementary study.

Cross-institutional study Non-Monash students to study single units at Monash

Apply using:

• Cross-institutional study form (pdf, 0.66 mb)

More information: For more information, see cross-institutional enrolments.

Overload Apply to enrol in more than the standard load in a semester

Applications close:

One week before the start of the semester that you want to overload

Apply using:

• Overload Request form

More information: See our study load web page.

Underload Study less than full-time. Only possible in exceptional circumstances

Applications close: To avoid academic and financial penalties, apply before 11.59pm (Melbourne time) on the census date.

Apply using:

Domestic students: Use the underload form in WES. If you can't use WES, submit an Enrolment Amendment form. International students: If you're on a student visa, you need to apply using the Reduce your Study Load (International Students) form.

More information: For more information, see underloading.

Single unit study Study a single unit outside of a degree program

Applications close: Semester one: 30 January Semester two: 19 June

Apply using:

• Single Unit Application (pdf, 0.6 mb)

More information: For more information, see single unit enrolment.

Verify enrolment details Proof of your current enrolment, student load and standing with the University

See student letters.

Fees

Fee payment extension Only for full-fee paying students facing serious financial difficulties

Applications close: When your fees are due.

Apply using:

• Web Enrolment System (WES login)

More information: For more information, see course fee payment extension.

Fee payment extension for final semester Only for full-fee paying students facing serious financial difficulties (must be in final semester)

Applications close: When your fees are due.

Apply using:

Refunds Have your fees refunded (if eligible)

Applications close: No specific closing date.

Apply using:

• Refund application

More information: For details, including eligibility, see our refunds web page.

Fee reversals and Withdrawn grades Have your course fees (including loan debt) reversed. Only in special circumstances beyond your control

When to apply: Timing depends on your situation. See the web page for details.

Apply using:

• Fee Reversal and Withdrawn (WDN) Grades application

More information: Check our page for more information on applying for fee reversal and/or a WDN grade.

Formal complaint

Make a stage 3 formal complaint If you couldn’t resolve your issue through a stage 1 or 2 informal complaint

Applications close: No closing date – can be made at any time.

Apply using: To make a complaint about an area such as admissions, graduate research, libraries, graduations, Monash University Accommodation, health services, scholarships and buildings and property:

• Formal Complaint (Stage 3) (pdf, 0.21 mb)

To make a complaint about faculty or student administration services, such as special consideration, Withdrawn Incomplete (WI) grades, fees and timetables:

• Formal Complaint (Stage 3 - for admin services)

More information: See our web page on how to make a complaint.

Graduation and certificates

Apply to graduate Graduate in person or in absentia

Applications close: Deadlines depend on the graduation round you're applying for. See closing dates on our page, graduation rounds and dates.

Apply using :

More information: For more information, see apply to graduate.

Replacement testamur (degree certificate) Replace a lost, stolen or damaged testamur (degree certificate)

Applications close: No specific closing date.

Apply using:

• Application for replacement testamur

More information: For more information, see degree certificate (testamur).

Verify graduation or qualification details Verify qualification or attendance at a future or past graduation

See verify qualifications and student letters.

International students, visas and residency

Confirmation of Enrolment (CoE) Extend your course duration or renew your visa

Applications close: At least one month before your current visa expires.

Apply using:

More information: For more information, see visa requirements.

Release international student If you have applied to study at another institution in the first six months of starting your course

Before you apply: If you’re looking to transfer within the first six months of starting your course, check the information on our transfer to another college or university page.

Applications close: No specific closing date, but you should apply as soon as possible.

Apply using:

• Application for Release

Residency status – international to domestic Advise the University of a change to your visa status

Applications close: No specific closing date, but recommended before 11.59pm on the census date (Melbourne time) to avoid financial and academic penalties.

Apply using:

• Change of Residency Status form

More information: Full details are on the change of residency web page.

Transport discount card for international undergraduates Get an ITSP for discounts on public transport

Applications open: 19 January

Apply using:

More information: For details including eligibility criteria and pass options, check our public transport concessions page.

Under 18s welfare and accommodation arrangements Get approval of your caregiver and accommodation if you’re an international student under 18 years

Applications open: No specific date. You need to submit this form with your International Student Course Agreement (ISCA).

Apply using:

• Under 18s Welfare and Accommodation Form (pdf)

More information: For details and more information about your requirements, see international students under 18.

Under 18s overnight excursion permission Get approval to stay overnight on a camp or excursion

Applications open: No specific date. You need to submit this form and get approval before your overnight stay.

Apply using:

• Under 18s Overnight Excursion Permission Form (pdf)

More information: For details, see changing your caregiver and accommodation arrangements.

Under 18s temporary change to accommodation or holiday request Get approval to stay longer than one night at other accommodation

Applications open: No specific date. You need to submit this form 14 days before your holiday/temporary change of accommodation.

Apply using:

• Under 18s Temporary Change to Accommodation/Holiday Plans Request (pdf)

More information: For details, see changing your caregiver and accommodation arrangements.

Loans for students

Loans for students Apply for a student loan, either short or long-term

Applications close: No specific closing date.

Apply using:

• short-term loan (pdf, 0.12 mb)
• long-term loan (pdf, 0.17 mb)
• guarantee form (pdf, 0.06 mb)
• banking details (pdf, 0.08 mb)

More information: For loan amounts, eligibility and terms, see student loans.

Personal details

Change personal details Change or correct your name, date of birth, title, address, phone number or emergency contact information, nominate pronouns, affirm your gender and/or request a preferred name

Applications close: No specific closing date. Changes can be made anytime.

Update your details using:

• Web Enrolment System (WES) to change your address, phone number or emergency contact information
• Change Your Personal Details form to change or correct your name, date of birth, title, nominate pronouns, affirm your gender and/or request a preferred name

More information: For more information, see changing your personal details.

Student letters

Student letters Buy an official university letter confirming enrolment, qualifications etc.

See apply for a student letter.

Transport and parking

Transport concession Get a Victorian public transport concession card

Applications open: 26 January

Apply using:

More information: For more information, see transport concessions.