Detailed HDR examination map

Official source

Monash University

Last checked: 25 Oct 2026 UTC

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Text and tables taken from the official page, with collapsed sections opened, so it can be read and searched here. Images and forms are not copied, so open the original page when you need to apply or submit something.

Timeline Masters	Timeline MA (thesis only)	Timeline PhD	Timeline PhD (thesis only)	Activity	Responsibilities
15 months	15 months	35 months	35 months	Preparation for final milestone	FGRO schedules the final milestone and creates an online dashboard entry Student submits documents for the milestone via the dashboard 2 weeks prior to milestone date.
16 months	16 months	36 months	36 months	Final milestone	HDR Coordinator to Chair the milestone presentation Supervisors to attend to support the candidate Student makes a verbal presentation to the panel Panel members provide feedback to the candidate HDR Coordinator/Milestone Chair to complete the dashboard after the milestone
16-22 months	16-22 months	36-39 months	36-39 months	Selection of examiners	Students participate in informal discussions regarding potential examiners; supervisors should ensure that students are consulted Students invited to name individuals whom they do not wish appointed as examiners Supervisors to informally contact examiners using the template letter to seek their availability and willingness to examine the work
16-22 months	23-24 months	36-39 months	39-42 months	Preparation and submission of exegesis/thesis	Students must discuss their thesis/exegesis submission with their supervisory team prior to initiating the thesis submission process to ensure there is agreement that the thesis is worthy of examination. Supervisors must provide feedback on drafts of the exegesis/thesis to ensure that the final document is ready for examination Students initiate the submission process by logging into the MGRO thesis submission dashboard and completing the required information For practice-based candidates, a pdf version of the exegesis must be uploaded in the thesis submission dashboard. For thesis only candidates, a pdf version of the thesis must be uploaded to the thesis submission dashboard. Supervisors must formally nominate examiners in the thesis submission dashboard Chair of Examiners endorses the submission MGRO dispatches the exegesis/thesis to the examiners
22-24 months	N/A	39-42 months	N/A	Preparation for examination exhibition (practice-based candidates only)	Student prepares the visual work for the examination exhibition Student must develop an exhibition plan Supervisors must provide feedback on the visual work and exhibition plan Student must undertake a risk assessment for the exhibition in SARAH and submit it to the Gallery Manager (if exhibition is in the MADA GAllery) or their supervisor (if exhibition is at any other location) FGRO liaises with the examiners to book travel and accommodation (if required) and confirms the details in the Exhibition Planner Gallery Manager books technical support for the installation Technician liaises with the student, supervisor and gallery manager about the installation Technician and student install the exhibition Student organises opening/closing drinks if required MADA Marketing team promotes the exhibition FGRO advises MGRO of exhibition opening date MGRO puts the student 'under examination' on the opening date of the exhibition and the scholarship ceases Examiners attend the exhibition in person and assess the work Students can claim reimbursement of expenses .
N/A	N/A	39-42 months (Arch)	N/A	Oral Presentation (Architecture and Design PhD candidates only)	Department AO books the videographer Department AO places a BIEMS request for chairs etc Student and supervisor discuss the layout and student is responsible for setting up the room Head of Department, HDR Coordinator and/or supervisors to provide Marketing with a list of invitees Marketing promotes the event and sets up the registration process Viva takes place during the exhibition duration with both examiners attending in person HDR Coordinator Chairs the viva (unless there is a conflict of interest)
24 months onwards	24 months onwards	42 months onwards	42 months onwards	Examination process	Examiners submit their examination reports to MGRO through the online portal. MGRO follows up on delayed reports MGRO sends both examination reports to the Chair of Examiners Chair of Examiners reviews the reports and then advises if they can be released to the student and supervisors Student must make the required amendments Supervisors must support the students in drafting the required amendments Student submits a summary of the amendments and the revised exegesis/thesis in the submission portal MGRO submits a copy of the final exegesis/thesis to Figshare
24 months onwards	24 months onwards	42 months onwards	42 months onwards	Graduation	Student applies to graduate with the Monash University Graduations Unit

22-24 months N/A 39-42 months N/A Preparation for examination exhibition (practice-based candidates only) Student prepares the visual work for the examination exhibition Student must develop an exhibition plan Supervisors must provide feedback on the visual work and exhibition plan Student must undertake a risk assessment for the exhibition in SARAH and submit it to the Gallery Manager (if exhibition is in the MADA GAllery) or their supervisor (if exhibition is at any other location) FGRO liaises with the examiners to book travel and accommodation (if required) and confirms the details in the Exhibition Planner Gallery Manager books technical support for the installation Technician liaises with the student, supervisor and gallery manager about the installation Technician and student install the exhibition Student organises opening/closing drinks if required MADA Marketing team promotes the exhibition FGRO advises MGRO of exhibition opening date MGRO puts the student 'under examination' on the opening date of the exhibition and the scholarship ceases Examiners attend the exhibition in person and assess the work Students can claim reimbursement of expenses .
22-24 months N/A 39-42 months N/A Preparation for examination exhibition (practice-based candidates only) Student prepares the visual work for the examination exhibition Student must develop an exhibition plan Supervisors must provide feedback on the visual work and exhibition plan Student must undertake a risk assessment for the exhibition in SARAH and submit it to the Gallery Manager (if exhibition is in the MADA GAllery) or their supervisor (if exhibition is at any other location) FGRO liaises with the examiners to book travel and accommodation (if required) and confirms the details in the Exhibition Planner Gallery Manager books technical support for the installation Technician liaises with the student, supervisor and gallery manager about the installation Technician and student install the exhibition Student organises opening/closing drinks if required MADA Marketing team promotes the exhibition FGRO advises MGRO of exhibition opening date MGRO puts the student 'under examination' on the opening date of the exhibition and the scholarship ceases Examiners attend the exhibition in person and assess the work Students can claim reimbursement of expenses .