Recorded eExams

At Monash, many in-semester and final assessments will be scheduled as a Recorded eExam. These types of assessments use Monash’s secure eAssessment and eVigilation platforms.

After you log into the eAssessment platform, you’ll need to complete an online check-in process before you can start your eExam. Once you commence this process, your desktop and webcam activity will be recorded.

To start, click the Check in for exam button. You’ll then be prompted on screen to:

• review and acknowledge the exam terms and conditions
• share you speakers, microphone, webcam and your entire screen
• photograph and upload images of your exam space to ensure you’re working under exam conditions (this doesn't apply to everyone – you’ll be prompted on-screen if this is required).
• verify your identity by using your webcam to take a picture of your photo ID and face.

Privacy and security

Monash has designed and built its own eAssessment software platforms (eAssessment and eVigilation), which meet the University’s educational and cybersecurity standards, including the ability to conduct authentic assessment and maintain academic integrity at scale.

Monash is continually assessing and advising on the security and data protection and privacy aspects of our platforms to ensure the University is meeting its security, data protection, and privacy obligations while ensuring the maintenance of academic integrity.

What information we collect

Each time you sit a recorded eExam (with or without online supervision) we may also do the following:

• ask you to use your smartphone and a Monash-developed web app to take a series of photographs of your exam environment to ensure you’ve set up your location according to our exam space requirements
• take video screen captures of your computer and your eExam responses
• take and analyse video and audio recordings of you and any webchat written interactions with your online supervisor (if applicable) or exam support staff
• take a video recording of any handwritten exam responses
• take video recordings of you within your Monash campus exam location.

How the information is used

Where any of our systems or live monitoring identifies a suspected breach of exam conditions or an issue that prevented you from completing your exam, footage of your exam session and session logs may be referred to a Monash faculty administrator for investigation.

How we store and protect your information

All Monash eVigilation recordings and personal information are stored securely and entirely within Monash infrastructure. Regardless of where you sit your eExam, all data is securely stored within Australia only (just as it is when you sit for an exam in a Monash venue). Only authorised Monash staff have access to these recordings after your exam, and a strict process ensures they can use the information only for the purposes of investigating academic integrity matters and in accordance with Monash’s record-keeping obligations for examinations and assessments.

As usual, we require multi-factor authentication (MFA) when you log into eExams. MFA helps keep your personal information private and secure by requiring both a password and another means (factor) to verify your identity when you log in.