Unique Student Identifier (USI)

A Unique Student Identifier (USI) is your individual education number for life. It's connected to your online record of training taken in Australia.

All Monash University students who study in Australia (or have studied in Australia in the past) need to apply for a USI and provide it to Monash, including international students.

Domestic students

Who needs a USI

You need a USI to be eligible for a Commonwealth supported place (CSP) or HELP loan, and to complete your course and graduate.

As a domestic student, you’ll need a USI even if you:

• are studying overseas with an Australian education or training provider, or
• have discontinued your course after 1 January 2023 and you:

• were studying with Government Assistance (CSP and/or HELP loans), or
• are requesting to graduate with an alternate exit.

Applying for a USI

Australian citizens can apply for a USI from anywhere in the world, but if you’re not a citizen you’ll have to wait until you arrive in Australia to get one. If you’re a New Zealand citizen, you’ll need to land in Australia and go through customs before you can create a USI – when you apply, use your passport for ID and provide your visa.

You can apply for a USI at the Australian Government USI website. It takes about five minutes and you’ll need at least one form of identification.

Apply for your USI

All the details are on the USI website. If you need help creating a USI, use the step-by-step instructions. You can also find information on exemptions from the USI.

• Keep in mind you’ll:
• If you’re not sure whether you already have a USI (or if you’re getting an error message when entering it in WES), you can check the find your USI page.
• If you already have a USI, you don’t need a new one – you just need to provide it to Monash. If you’ve forgotten it, go to find your USI.

Providing your USI

When enrolling for the first time, you’ll be asked to provide your USI. If you don’t have a USI, you’ll need to get one straight away and enter it before the system will allow you to complete your enrolment.

If you've already enrolled but not supplied your USI, you can apply for one and log into WES at any time to update your details.

Once you have your USI:

1. Go to the Enrolment Summary page in the Web Enrolment System (WES).
2. Scroll down and click Unique Student Identifier.
3. Enter your USI.

If you can't provide your USI in WES, you can get help by contacting Monash Connect.

• You’ll only see the status, Unverified, in WES if there’s a mismatch between your personal details at Monash and the USI Registry. This may be due to a name change, or a middle name, being registered with one source, but not the other.Make sure your personal details match exactly with Monash, the USI registry and the ATO so your USI can be verified.
• Australian citizens can apply for a USI from anywhere in the world, but if you’re not a citizen, you’ll have to wait until you arrive in Australia to get one. If you have any trouble, contact Monash Connect and they'll help you.

If you already have a USI but you’re currently on intermission (study leave), you won’t be able to provide it in WES – just contact Monash Connect as soon as you can, let them know your USI number and they will be able to update it for you.

If you don't provide your USI when required, your Monash account may be encumbered, blocking you from Moodle. This may lead to your current unit enrolment being discontinued.

International students

Who needs a USI

• If you're currently studying in Australia (or will be studying in Australia for a future course), you'll need a USI to be able to complete your course and graduateYou’ll also need a USI if you:
• You’re not required to provide a USI if you:

Applying for a USI

If you’re an international student enrolling or studying while outside Australia, you won’t be able to get a USI until you arrive in Australia. If you’re travelling to Australia to study, you need to land and go through Australian customs before you can create a USI, using your non-Australian passport and visa as a form of ID. Just make sure you create and provide your USI to Monash as soon as possible after arriving.

Apply for your USI

• Keep in mind, you’ll need:
• If you’re not sure whether you already have a USI (or if you’re getting an error message when entering it in WES), you can check the find your USI page.
• If you already have a USI, you don’t need a new one – you just need to provide it to Monash. If you’ve forgotten it, go to find your USI.

Providing your USI

Once you have your USI:

• You’ll only see the status, Unverified, in WES if there’s a mismatch between your personal details at Monash and the USI Registry. This may be due to a name change, or a middle name, being registered with one source, but not the other.Make sure your personal details match exactly with Monash, the USI registry and the ATO so your USI can be verified.
• If you don't have a USI when you enrol for the first time and you're not yet in Australia, you’ll be able to proceed to the next enrolment section without providing your USI.If you enrol without providing your USI, you can apply for one once you arrive in Australia and then log into WES at any time to update your details.

If you already have a USI but you’re currently on intermission (study leave), you won’t be able to provide it in WES. If this is the case, just contact Monash Connect and let them know your USI number – they will be able to update it for you.

If you don't provide your USI when required, your Monash account may be encumbered, blocking you from Moodle.