Application submission guide (Monash Malaysia)

When you're ready to start your application, go to the myApp portal.

This guide is not for re-admission, Higher Doctorate, or joint PhD applications (where Monash is the host) as there are different application processes for these outlined on our how to apply page.

Before you start

Supporting documents

You’ll need to provide supporting documents as part of your application. It’s a good idea to have all your documentation on hand before you start. If you’re doing a performance-based PhD, you may be asked for additional information and supporting documents.

If any of your documents are not in English, you need to provide certified translated copies. Our preference is translations made by NAATI-qualified translators. You’ll find more information on the certifying documents page. It’s important to get your documentation right, otherwise it may hold up your application.

If you’re currently enrolled and applying to transfer to another Monash research degree (e.g. PhD to Master's or Master's to PhD), you should also upload a document outlining the reasons for your transfer request.

An academic resumé (CV) is required as part of your application. Your CV should include:

• academic qualifications
• scholarships and awards
• relevant employment
• publications, exhibitions or performances.

Course transfers

If you're transferring from one Monash graduate research degree to another – and are currently receiving a centrally allocated scholarship and your research project is unchanged – you don’t need to reapply for a scholarship. For more information, see the Transfer between graduate research degrees section of the scholarship policy and procedures.

How to submit an application

Sign up and log in

1. Create an account by clicking Sign up.
2. Follow the steps and confirm your email address to activate your My.App account.
3. Register with a personal email address (not an email from another education provider or workplace). This will ensure you don’t have accessibility issues at a later date.
4. Provide a phone number for Multi-Factor Authentication (MFA). You’ll receive an email after you register – check your spam or junk folder if the email does not arrive in your inbox. If you don’t receive it, contact Monash Connect.
5. Use the email address you signed up with to log in to My.App.

If you forget your password, you can reset it by following the link on the login page.

Note: If you are a currently enrolled graduate research student applying only for a scholarship, please use the Graduate Research Scholarship Only Application Login button if you have not previously submitted a graduate research application in myApp. Use your Monash email address for the OKTA login screen.

Starting a new application

To begin a new application:

1. Select START APPLICATION.
2. Confirm your:

1. study location
2. study type
3. type of application
4. application summary.

3. Click Save & Continue to move to the next step (the privacy declaration).

Continuing a draft application

You can review and continue a draft (unsubmitted) application by selecting Continue Draft. You can only have one open draft at a time.

Cancelling a draft application

You can cancel an existing draft application by clicking Cancel Application. If you cancel your application it will be deleted and can't be retrieved.

Privacy declaration

You need to confirm that you’ve read and understood the Admissions Data Protection and Privacy Collection Statement before continuing your application.

Personal details

You’ll need to provide your:

• personal details
• contact information
• citizenship/visa details.

You’ll also need to let us know if you’ve changed your name or previously studied at, or applied to, Monash University.

Make sure you select Other Nationality as your citizenship type if you're:

• a Malaysian or Indonesian citizen applying to study in Australia
• an Indonesian or Australian citizen applying to study in Malaysia.

Supporting documents

You'll need to upload the following in the Documents section:

• proof of citizenship (a copy of the personal details page of your current passport, your birth certificate or your certificate of citizenship), or evidence that you're a permanent resident
• evidence of change of name (if applicable).

Application details

You’ll need to provide your:

• faculty
• academic unit
• course
• scholarship round (if you’re applying for a scholarship).

You can only submit one application per scholarship round or admission period (i.e. January – June and July – December). You won’t be able to submit multiple applications if you’re undecided on your preferred course or faculty.

Proposed commencement date

Make sure your proposed date aligns with the preferred commencement dates as specified by your faculty.

Attendance type

If you’re applying for a scholarship as a part-time student, you need to provide a document detailing the compelling reasons why you’re unable to study full-time (including a medical certificate, if applicable). This document will need to be uploaded in the Documents section.

Scholarships are not generally available for external/off-campus study. Refer to the scholarship policy and procedures for eligibility requirements.

Previous applications for a research degree at Monash

If this isn’t your first time applying for a research degree at Monash, you’ll be asked to outline the differences between this application and your previous applications.

Make sure you review the application details summary before continuing.

Supporting documents

You'll need to upload a statement addressing your part-time scholarship eligibility (if applicable) in the Documents section, as well as a copy of your curriculum vitae (CV).

Make sure you provide a maximum of two pages of CV outlining aspects of your education, research and experience that have not been captured in your application to date, such as:

• other qualifications relevant to your proposed research program (e.g. professional training or accreditation programs)
• other awards, prizes or scholarships that recognise your achievements
• other outputs such as presentations, papers, performances, designs, patents or works that demonstrate your understanding of the subject area or your ability to complete research and related activities
• research experience
• work experience.

If you're applying for a graduate research degree through a professional pathway, make sure your professional experience is outlined in detail in your CV. You can also include an additional statement on how your professional experience demonstrates a capacity to carry out independent research and is related to your proposed research topic. Take a look at our Graduate Research entry pathways page for further information.

If you have any career disruptions that have impacted your academic achievements, you may wish to provide an accompanying statement outlining the disruptions using our Career Break Statement form.

Research program

You’ll need to provide the following details about your proposed research program:

1. Supervision details: include the name of your supervisors (if applicable)
2. Research proposal: you’ll need to indicate your proposed research title or area of interest. If you're already enrolled in the research degree for which you're seeking scholarship support, provide your current research title or area of research.
3. External candidature with an on-site supervisor: you’ll need to complete the External Supervisor form (pdf, 64kb) and upload it in the documents section (if applicable).
4. Research program funding: You’ll need to indicate if you currently hold – or will be applying for – any other scholarships or awards. Note: If you are submitting a scholarship application for study at Monash Australia, and you are applying only for the centrally allocated scholarships (e.g. RTP Stipend, Monash Graduate Scholarship), you do not need to answer this question. If you’re transferring to Monash from another higher education provider (HEP) and hold an RTP Stipend, you may apply to transfer that scholarship. You will need to include evidence of the RTP Stipend from the previous HEP.
5. Employment and attendance commitments: You'll need to indicate any employment you may be doing while enrolled in your degree. You’ll have to provide a statement addressing how you'll meet the demands of both your employment and studies (if applicable). You will also need to indicate the days you will be undertaking your research:

• for full-time enrolment you are required to devote at least 4 days each week to the pursuit of your study program and related activities and
• for part-time enrolment you are required to devote at least 2 days each week to the pursuit of your study program and related activities.

Supporting documents

• your research proposal
• an External on-site supervisor form (pdf, 64kb) if you’re an external student
• a sponsorship or scholarship letter (if applicable)
• a statement addressing demands of employment and studies (if applicable).

English proficiency

Provide proof that you meet the Monash University English language proficiency requirements.

Any English language proficiency test you provide should be valid at the time of your proposed commencement date.

Supporting documents

You'll need to upload evidence in the Documents section that you meet ELP requirements – such as a test report form or a letter from an institution confirming your studies were completed in English (if applicable).

Qualifications

Provide details of all complete or incomplete tertiary qualifications (including any current enrolments). Make sure you:

• enter the details of your current or most recent enrolment first, followed by the qualifications you have completed
• enter your qualifications in order, with your most recent qualifications listed first. If your qualification type or institution is not listed in the drop-down box, select Other
• only include up to five qualifications in this section. Any additional qualifications can be detailed in your CV.

Supporting documents

• certified copies of your official academic transcripts (listing all units attempted, marks and grades achieved) for all completed qualifications
• degree certificates/testamurs from your awarding institution for all completed qualifications
• an explanation of the grading schema/s (which is usually located on the back page of your academic transcript), or a link to the University’s website that outlines this information
• your final transcript and any examiner's reports (if you're still in the process of doing a tertiary degree, you’ll need to submit this once you have completed it)
• examiners reports (if you’ve completed an ungraded Research Master's thesis).
• details of any prior candidature (if you’ve previously commenced a graduate research degree at another higher education provider (HEP)), including the details of any leave taken at the previous HEP.

Awards, prizes and scholarships

You may provide details of up to five awards, prizes and scholarships you’ve gained in your academic career.

Any additional awards, prizes and scholarships can be listed in your CV.

Supporting documents

You'll need to upload evidence in the Documents section of each award, prize or scholarship listed.

Employment and research experience

You can provide details of up to five previous experiences that directly demonstrate your ability to do research. If you have more you would like to include, you may list them in your CV.

Provide details of FRACP/FRACS and other national/international medical fellowships (if applicable).

Supporting documents

• documentary evidence of each experience recorded (e.g., a letter from each employer you’ve listed confirming employment and duties performed)
• certificates for FRACP/FRACS and other national/international medical fellowships. For FRACP Basic Training, an official letter from RACP is preferred. Otherwise, a screenshot of completion of the Written and Clinical Examination is sufficient.

Publications

You can provide details of up to five publications relevant to your application. Details of additional publications may be provided in your CV. You can only include publications that have been accepted, are in-press, or have been published.

Supporting documents

• proof of acceptance or publication of a peer-reviewed article, book or book chapter
• copies of conference abstracts and the front pages (including contents page) for each publication.

Course-specific information

Some Graduate Research courses require additional supporting information and supporting documents. If applicable, the additional sections will appear for you to complete.

Exhibitions

You can provide details of up to five exhibitions relevant to your application. Details of additional exhibitions may be provided in your CV.

Supporting documents

In the Documents section, you'll need to upload evidence of each exhibition specified. Where relevant, this may include copies of brochures, invitations, flyers, reviews, articles, catalogues and other appropriate documentation. These must mention you by name.

Music performance or composition

You can provide details of up to five music performances or compositions relevant to your application. Details of additional music performances may be provided in your CV.

Supporting documents

In the Documents section, you'll need to upload evidence of each performance or composition specified. Where relevant, this may include copies of brochures, invitations, flyers, reviews, articles, catalogues and other appropriate documentation. These must mention you by name.

Theatre performance

You can provide details of up to five theatre performances relevant to your application. Details of additional theatre performances may be provided in your CV.

Supporting documents

In the Documents section, you'll need to upload evidence of each theatre performance specified. Where relevant, this may include copies of brochures, invitations, flyers, reviews, articles, catalogues and other appropriate documentation. These must mention you by name.

Creative works

You can provide details of up to five creative works relevant to your application. Details of additional creative works may be provided in your CV.

Supporting documents

• evidence of each creative work specified. Where relevant, this may include copies of brochures, invitations, flyers, reviews, articles, catalogues and other appropriate documentation. These must mention you by name
• a portfolio consisting of a representative selection of your creative work, completed or in progress, published or unpublished (if required).

Agent details

If you're an international student applying with the help of an approved Monash agent, you'll need to provide us with their details.

Supporting documents

You'll need to upload a completed Nomination of Agent form (pdf, 306kb) in the Documents section.

Additional supporting information

You can provide details of up to five additional items in support of your application. You'll need to describe your contribution to the items (if applicable) and indicate why you believe each item supports your application.

If you’re a part-time scholarship applicant, you should complete this section and provide a document detailing the compelling social reasons why you're unable to study full-time. This could include a medical certificate, if applicable.

You may wish to upload your research timeline here. A research timeline template (docx, 16kb) is available to help you through all stages of your research thesis – from starting to think about your topic through to final submission.

If you're currently enrolled in a research degree at Monash and are applying to transfer to another Monash research degree (e.g. PhD to Master's or Master's to PhD), you should upload a detailed research timeline to your application.

Supporting documents

In the Documents section, you'll need to upload relevant documentary evidence of each additional item specified.

Referees

You’re required to provide the details of at least two referees who have both personal and professional knowledge of your academic abilities and can assess your research potential.

When you provide referee details you authorise Monash University to contact and discuss your application with your referees directly. Your referees will only be contacted should further information be required.

Documents

You'll need to upload all required documents before you can submit your application. Each required document will have a yellow marker.

You can upload one document for each item specified. Multiple documents will need to be combined into a single document (the file size can't exceed 5 MB).

File types

My.App does not accept archive files, such as zip, rar, 7z, tar or iso. If you need to upload multiple files, we recommend combining them into a single word document or pdf file.

For more information, see the managing application documents page.

Application and summary declaration

Make sure you review your application and read the Graduate Research Applicant Declaration before you submit. Review your responses carefully before submitting – you won’t be able to make any changes afterwards.

If there are any errors or issues with your application, they’ll be shown in red above the Graduate Research Applicant Declaration section. You'll need to address these issues before you can submit your application.

For information about what happens next, take a look at the how to apply page.

You'll receive an email confirming your application has been successfully submitted, along with your application number and other key details.

We wish you all the best with your graduate research at Monash University.

Need help?

If you need help with your application, ask MoVA (our virtual assistant) in My.App. If MoVA can’t find an answer, it can help you make an online enquiry.

Alternatively, you can email the Monash Graduate Research Admissions team.