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Student academic progress - School of Science (Monash Malaysia)

Official source

Monash University Malaysia

Last checked: 25 Oct 2026 UTC

What this page covers

Student academic progress
About academic progress
Receiving an email about unsatisfactory progress
Attending an Academic Progress Committee hearing
Hearing decisions
Appeals and reviews
Getting support and advice

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Student academic progress

Academic progress is the University’s way of checking in and helping you find the right support to successfully complete your degree.

About academic progress

Academic progress is about keeping you on track with your studies. So twice a year we review your progress to see whether you need any additional support to successfully complete your course.

Receiving an email about unsatisfactory progress

If you receive an email telling you that your progress is unsatisfactory, there’s no need to worry. We’ll tell you what you need to do to help get you back on track.

Attending an Academic Progress Committee hearing

Find the information you need, so that you know how to prepare and what to expect on the day of your hearing.

Hearing decisions

The outcome of a hearing will vary depending on your circumstances and may include enrolment with conditions, recommended actions you need to take and, in some cases, exclusion.

Appeals and reviews

If you aren’t happy with the outcome of the academic progress process, you may have the option to appeal or request a review.

Getting support and advice

If you need support or advice, we can offer counselling, financial advice, and health and wellbeing support. Your student association can also provide you with free and confidential support, advice, and representation.

My Progress and Support tool

Policies and procedures

Glossary

Related questions

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.

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