FAQ-Course Completion (Monash Malaysia)

Official source

Monash University Malaysia

Last checked: 25 Oct 2026 UTC

What this page covers

Is there anything I should check before I complete the Diploma of Business?
Do I need to fill in the course completion form after I completed the course?
Will I be notified once I am course completed?
Where can I get my academic transcript and student letter?

Page text

Text and tables taken from the official page, with collapsed sections opened, so it can be read and searched here. Images and forms are not copied, so open the original page when you need to apply or submit something.

Is there anything I should check before I complete the Diploma of Business?

Please ensure that you have met your course requirements as listed below:

Must complete and pass 9 units from Diploma in Year 1 and;
Must complete and pass 8 units from Diploma in Year 2 and;
Must complete and pass all the General Studies units

Do I need to fill in the course completion form after I completed the course?

Yes, please complete the course completion form via SORS.

Will I be notified once I am course completed?

No, the Education Management Office (EMO) won't email you about your course completion. Just check WES a week after the results release date.

Where can I get my academic transcript and student letter?

After your final semester results are released, the School of Pathways and Immersion will need to verify that you have completed all the course requirements before formally marking you as course 'Completed' on your WES record.

Once your course status has been changed on WES, you can apply for your transcript and student letter through the Student Services Department via this link.

Related questions

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.

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