Official guides / Student support & services

Renewing/Requesting items (Monash Malaysia)

Official source

Monash University Malaysia

Last checked: 25 Oct 2026 UTC

What this page covers

How do I renew my loans?
Why am I unable to renew my book?
How do I check the due date of my loans?
Can I reserve a book and how?
Why am I unable to reserve a book?

Page text

Text and tables taken from the official page, with collapsed sections opened, so it can be read and searched here. Images and forms are not copied, so open the original page when you need to apply or submit something.

How do I renew my loans?

Answer:

Library Loans are automatically renewed 4 times. Please check the page on Auto-renewal. If you wish to renew further, you need to bring the library item to the service counter at Level 1 for manual renewals provided your account is not blocked and the library item is not reserved by others.

Why am I unable to renew my book?

Answer:

You will not be able to renew your books if:

The book is overdue
The book has been reserved by another patron
Your library account has been blocked for reasons such as overdue items, accumulated fines of more than RM25 or lost library items
The maximum auto renewal limit of 4 times has been reached

For more details, go to Auto-Renewals..

How do I check the due date of my loans?

Answer:

You can check the due date of your loans in your library account via My loans.

Can I reserve a book and how?

Answer:

Yes, you can reserve a book that has been borrowed. For details of how to reserve the book, go to Placing hold.

Why am I unable to reserve a book?

Answer:

You will not be able to reserve a book if:

The library item shows the status as 'Available' in the search.
Your library account has been blocked for reasons such as overdue items, accumulated fines of more than RM25 or lost library items.

Related questions

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.

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