Official guides / Exchange & study abroad

What is needed? - School of IT (Global Intercampus Program, undergraduate) (Monash Malaysia)

Official source

Monash University Malaysia

Last checked: 25 Oct 2026 UTC

What this page covers

1️⃣ Preparing Your Course Map
2️⃣ Study Plan Assessment
Checklist:
3️⃣ Enrolment of units for Monash Clayton/Caulfield location
Important Information
Unit Change Conditions
Credit requirements
SIA in the Final Semester/Year
Restricted units

Page text

Text and tables taken from the official page, with collapsed sections opened, so it can be read and searched here. Images and forms are not copied, so open the original page when you need to apply or submit something.

1️⃣ Preparing Your Course Map

Please refer here for the Course Progression Plan (CPP) Guideline
CPP Submission Deadline

Submit your CPP at least 7 working days prior to the SIA Deadline

2️⃣ Study Plan Assessment

The Study Plan lists all units you will take at the host institution.
The School will use it to assess your SIA application.

Checklist:

Use the latest handbook for the host institution.
Verify prerequisites for host institution units and MUM units.
Ensure units are available for exchange students.
Check the level: Postgraduate only.
Confirm units are offered in your SIA semester.

✅ Tip: Include extra units in case preferred units are unavailable.

Sample Approved Study Plan: Download PDF

3️⃣ Enrolment of units for Monash Clayton/Caulfield location

Amend your enrolment and campus location only after you receive and accept your offer.
Enrol only in units approved in your School-approved Study Plan.
Make sure you meet the minimum credit requirements.
Units not approved by your School may not be eligible for credit transfer, which could delay your graduation and result in additional costs.
Marks and grades will be recorded as usual, following the standard Monash grading system

Important Information

Unit Change Conditions

Submit as many units as possible. Changes are only allowed under:
Check your course map carefully to ensure space for GIP units.

Unit unavailability
Timetable clashes
Full enrolment quotas
Host university rejects the unit

Credit requirements

Enrol in 18–24 credit points per semester.
Only approved units will transfer credits.
Tuition fees are paid to Monash Malaysia for approved units.

If you’re an international student, the minimum enrolment is 24cp. Enrolling in 18cp? Make sure to submit a SORS Underloading Form.

SIA in the Final Semester/Year

Final Year Project units Parts 1 and 2 must be completed at Monash Malaysia - you cannot split them across campuses. You may do SIA for Part 1 and then campus transfer to Monash Australia for Part 2. Submit your campus transfer application during SIA
Final-semester SIA is only allowed if both FYP parts are completed and you have at least 18 CP remaining.

Restricted units

FIT3199 and FIT3045

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.