Official guides / Student support & services

Incident Reporting (Monash Malaysia)

Official source

Monash University Malaysia

Last checked: 25 Oct 2026 UTC

Page text

Text and tables taken from the official page, with collapsed sections opened, so it can be read and searched here. Images and forms are not copied, so open the original page when you need to apply or submit something.

Why you need to report incidents?

It is also a legal requirement to report all incidences to the OHSE Unit, who will in turn, as and when required, report to the authorities.
Reporting of incidents enables the campus to investigate how the incident occurred and take measures to prevent the incident from recurring.
Information on incidents is also used to recommend improvements in the work environment, facilities, and purchasing decisions.
This data is also used to draw up OHS training and awareness programs for the campus through an annual review process.
MUSC staffs are required to report incident, as per this Business Rules: Incident Reporting Policy and Procedure.

What do you need to report?

Hazards – a source or a situation with the potential for harm in terms of human injury or ill health, or a combination of these.
Near Misses - unplanned events that did not result in injury, illness, or damage, but had the potential to do so.
Dangerous Occurrences – conditions or action by someone that have the potential to cause hazardous situations that could potentially cause injury to a person, the campus, or the environment.
Accidents – an unplanned situation that causes harm of injury to a person.
Occupational illnesses - identifiable, adverse physical or mental condition arising from and/ or made worse by a work activity and/or work-related situation.

Who is responsible for reporting an incident?

Everyone on campus is expected to report any health and safety hazard.
Those who have been affected by an incident.
Those who have witnessed an incident or a hazardous situation.

How to report an incident?

Hazard and Incident Reporting Form (accessible to staff and students)
You can also report an incident to:

Your supervisor.
The person supervising the area where you’re working or studying.
Your School/Unit or MUSA representative.
Directly to the Occupational Health, Safety and Environment Unit.

What happens after you report an incident?

The relevant School/Unit will be notified of the incident.
An investigation is usually carried out to determine the causes of the incident and recommend improvements.

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.