Official guides / Student support & services

Online systems and apps - Let's Begin (Monash Malaysia)

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Monash University Malaysia

Last checked: 26 Oct 2026 UTC

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Text and tables taken from the official page, with collapsed sections opened, so it can be read and searched here. Images and forms are not copied, so open the original page when you need to apply or submit something.

Here’s a list of online systems, apps and resources that you’ll need to have a smooth transition into life at Monash University. Please take your time to explore and install them to familiarise yourselves before any of your lectures officially start.

Google apps: email, calendar, drive Set up and use Google apps to manage your Monash email, calendar and file storage.

IT service desk Need help with your Monash account, password, IT or learning systems? Contact our service desk.

Microsoft Office Use Microsoft Office 365 for free. This application is only available online.

Moodle Moodle lets you access your unit materials, participate in discussions, submit assignments and check your grades.

Student portal Access your email and key study resources, read student news, and find out what's happening on your campus.

Timetable Want to make timetable adjustments? Enter and edit your timetable preferences at the Allocate+ system.

Web Enrolment System (WES) View and edit your enrolment details, access fee information, exam schedules, academic records, and student letters.

Bring your own device (BYOD) Check your laptop has the minimum recommended specifications – having a suitable laptop allows you to fully participate in your studies, with access to a range of free, specialist software.

Related questions

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.

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