Official guides / Student support & services

Student ID photo sessions (Monash Malaysia)

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Monash University Malaysia

Last checked: 25 Oct 2026 UTC

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[ Please plan your Student ID session via the Orientation Planner ]

Requirement prior to the student ID photo sessions

You MUST:

Possess a current International Student Pass endorsement (for international students only).
Activate your Authcate account in order to log into Web Enrolment System (WES).
Complete the Online Enrolment Questionnaire at my.monash.edu.au/wes and record the transaction number for successful completion on the Student ID Card Request Form.
Update your emergency contact details at my.monash.edu.au/wes/.
Complete the Course Enrolment process with your school.
Complete the details in the Student ID Card Request Form.

Please bring along all the following for verification purposes:

Completed Student ID Card Request Form
National Registration Identity Card (NRIC)/Passport

Note: Your student ID card can be used for the following purposes:

As identification by Monash University Malaysia staff when you make an enquiry at a service counter.
When using Library and Learning Commons services and facilities, such as to add credits to printing balances and to print documents.
As an entry pass to an examination room (as your student ID card must be displayed at all time-tabled examinations).
As a permitted ‘smart card’ purposes, such as building and room access (where authorised).

Terms of use:

Student ID cards remain the property of Monash University Malaysia and are not transferable. The ID cards must be carried at all times within Monash University Malaysia, shown or surrendered on demand to authorised staff.
The loss of student ID cards must be reported to the Student Services counter and the Library and Learning Commons immediately. Otherwise, debts incurred because of its misuse, e.g. library fines, will be your responsibility.

Related questions

What is GPA at Monash?

All campuses

GPA is calculated on a 4.0 scale from your grades rather than your marks: High Distinction 4.0, Distinction 3.0, Credit 2.0, Pass 1.0, Near pass 0.7, Fail and Hurdle fail 0.3, Withdrawn fail 0.0. Some results, such as SFR and NE, are not counted. Your GPA is shown in WES and on your transcript. Malaysia also uses a Cumulative Grade Point Average (CGPA) with different values: High Distinction 4.0, Distinction 3.67, Credit 2.85, Pass 2.15, Near pass 1.7, Fail and Hurdle fail 1.15, Withdrawn fail 0.0. It is not on your academic record, so you request a CGPA letter.

How do I withdraw from a unit?

Australia: withdraw through WES while enrolment changes are open. Before the census date there is no fee and no record; after it, you keep the fee liability and the unit shows as a withdrawal. If you are on a student visa you have study load requirements to maintain: Monash's study load page says you can reduce your load only in compassionate or compelling circumstances, unless you are in your final year and will finish within the time on your CoE. Malaysia: after the census date a withdrawn unit shows as WD-LATE or WD-FAIL, and the date you withdraw can affect fee refunds and your academic record. The last day to withdraw without academic penalty is before the WD-LATE date ends; the dates are in Monash Malaysia's Principal Dates. With a Student Pass, going below 24 credit points a semester is an underload: it needs approval, it can never go below 18 credit points, and below 18 you have to apply for intermission.

How many hours can I work on a student visa?

The rules are each country's, not Monash's, and they are different. Australia: work rights for student visa holders are set by the Australian Government, and the cap has changed several times in recent years. Monash's page links to the current Department of Home Affairs conditions - always confirm the number there before relying on it. Malaysia: with a Student Pass you may work only during semester breaks or public holidays of more than seven days, and for no more than 20 hours a week, at restaurants, petrol kiosks, mini markets or hotels; the page lists jobs that are not allowed. Every job has to be approved by the Immigration Department: you apply through the International Student Pass office and must be there in person when the application is submitted.

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