FAQs for international student attendance (Monash Malaysia)

Information on attendance requirements for international students may be viewed here.

If you have any other questions not covered by the FAQs below, please send an email to the Attendance Coordinator at Ask Mira.

Select a question below:

Is attendance recording and tracking compulsory for all international students and why?

YES. It is mandatory for all international students to record their attendance.

The Ministry of Higher Education and the Immigration Department of Malaysia requires all international students to maintain a minimum of 80% attendance and a minimum Weighted Average Mark (WAM) of 50 at all times.

On a quarterly basis, the University is required to report on attendance and academic results of all international students to the Ministry of Higher Education. Given the Attendance System generates reports for your attendance rate on a weekly basis, you will receive an email notification if your attendance rate drops below the minimum threshold of 80% or are absent for three or more consecutive days from teaching and learning activities.

The Immigration Department of Malaysia relies on your attendance records and academic results in facilitating the renewal of your student pass. Meeting the minimum attendance requirement is therefore necessary failing which your student pass may not be approved for renewal by the Immigration Department of Malaysia.

Monash Malaysia is also required to report to the Police Department and Immigration Department of Malaysia on students who do not attend enrolled classes for three or more consecutive days.

Note:

1. Submission of relevant documents (eg. medical certificates, flight tickets in the event of emergencies, etc.) or other legitimate justification for not meeting the minimum 80% attendance requirement/not attending classes for three or more consecutive days should be done via the Attendance System within 5 working days upon receiving the email notification.
2. You should retain your original medical certificate and other supporting documents in the event these are required from you for purposes of verification by the authorities.

I am not holding a Student Pass (e.g. Malaysia My Second Home or Dependent or Diplomatic or Working Permit or Residence pass) in Malaysia. Do I need to record attendance?

Yes, it is mandatory for you to record attendance. Only students with Permanent Resident (MyPR) or Malaysian nationality card are exempted from this requirement.

Under what circumstances will I be considered as absent with valid reasons?

Students who missed classes due to medical reasons or extenuating reasons are required to provide a copy of valid supporting document(s) to the relevant lecturer/tutor and Ask Mira. Students should keep the ORIGINAL document(s).

My Monash online access has been blocked/encumbered. Can I still record my attendance?

You will still have access to record your attendance. If you are unable to have your attendance recorded, please contact Ask Mira and provide your Monash ID, date/time of class for the relevant teaching activity/unit code.

This is the last semester of my course. Do I still need to submit my attendance?

Yes, it is mandatory for you to fulfill the minimum 80% attendance requirements as long as you are enrolled as an international student in Malaysia and your course has not been completed.

The replacement activity is not showing in the attendance system.

Please contact Ask Mira to provide details of the classes such as Monash ID, date/time of replacement class and the unit code.

How do I know if and when I have poor attendance? Who can help me to check?

You can check your attendance record for the current and previous semesters using the Attendance System.

The code given by the lecturer/tutor is wrong. I have checked with my classmates and everyone has the same problem. What do we do in such a case?

Please inform your lecturer or tutor immediately.

I have an unavoidable timetable clashes which affects my attendance. What should I do?

Please contact the Attendance Coordinator at Ask Mira.

Am I required with minimum 80% attendance and WAM of 50 for each and every unit I am enrolled on?

International students are required to maintain an overall minimum attendance record of 80% and WAM 50. Both requirements must be fulfilled and is a condition of student pass renewals.

You are advised to maintain satisfactory attendance and WAM throughout your studies. Unsatisfactory levels of attendance and grades for some units may adversely affect your overall attendance and WAM, which may in turn affect the renewal of Student Pass.

Please note that renewals of Student Pass is at the discretion of the Malaysian Immigration Department.

I have just allocated for my units and it is not showing in the attendance system?

The data will take a few hours to be updated in the Attendance System. Please ensure that you note down the attendance code and update it within 7 days from the teaching and learning activity.

I cannot login in to the Attendance System. What do I do?

Screenshot the error message and submit to Ask Mira.

I have dropped a unit but why is the Attendance System showing that I am still enrolled for that unit?

If you discontinued a unit after the stipulated deadline (see Principal dates), your attendance record for that unit will remain in the system to match the unit(s) on academic transcript.

If you have discontinued a unit before the stipulated deadline and the unit still appears and prompts you to update the attendance (for that particular unit), please reach out via Ask Mira.

There are many replacement classes because of public holidays. Do I have to attend all classes?

Attendance for replacement classes contributes to your overall attendance. It is your responsibility to attend all classes to maintain a minimum 80% attendance as a condition of your Student Pass renewal.

Why am I getting an email notification for unsatisfactory attendance?

The system will notify you via email if:

• you fail to attend classes for 3 or more consecutive days
• your accumulated attendance is less than 80%

What do I need to do after receiving an email notification for unsatisfactory attendance?

Explain your absence via the link provided in the email with evidence within 6 working days.

I'm taking a Winter unit (June-July) or Summer B (January) but my lecturer did not issue a code for recording of attendance. Why is that so?

Attendance for units taken in Winter (June-July) and Summer B (January) is not tracked.