Post-Arrival (Monash Malaysia)

Medical Screening

Medical Screening Locations

Medical screening must be completed within seven (7) days of arrival at an EMGS appointed clinic or hospital.

Two clinics near Monash University Malaysia located in Subang Jaya (SS15) are:

• Kumpulan Medic - Subang Jaya (CC167) 22 Jalan SS 15/4D, 47500 Subang Jaya, Selangor
• Klinik Metromedic SS15 No. 78 Jalan SS 15/4D, 47500 Subang Jaya, Selangor

Important Notes

• Please verify the clinic's latest opening hours on the EMGS appointed clinic or hospital and call ahead to schedule an appointment. Ensure that the clinic has an in-house X-ray facility.
• Monash will not be providing transportation for the medical screening. Students must arrange their own transportation to the clinics or hospitals. Options include public transport or e-hailing services (e.g., Grab).
• During peak periods, clinics or hospitals may experience high demand. Be prepared for longer wait times, which could extend to several hours.

Documents to Bring

For the medical screening, bring the following documents:

• Your original passport
• A copy of your passport information page**
• Health Examination Report**
• Consent Letter**
• Letter of Undertaking**

**Ensure you print the required documents beforehand

What The Medical Screening Includes

• Urine Test
• Blood Test
• X-ray

Submitting your Passport

Step 1: Visit the ISP Counter

After completing the medical screening, proceed to the International Student Pass (ISP) Counter located at Building 2, Level 1, with the following items:

• Original passport
• A copy of the passport information page
• Three passport-sized color photos (white background, 3.5 cm x 4.5 cm)
• Completed IM12 form (only Sections A and B need to be completed)
• Proof of payment for the Special Pass fee (RM300), which also need to be submitted at the Finance Helpdesk

Once submitted, the ISP staff will issue you an acknowledgment receipt for your passport. Keep this receipt safe, as it will serve as your only form of identification until your passport is returned.

Step 2: Wait for Your Student Pass Sticker

Your passport, along with the student pass sticker, will be ready in approximately six (6) working weeks.

• Avoid making any travel arrangements during this time, as your passport must remain with the authorities for processing.
• Remember, even for domestic travel within Malaysia, you will need your original passport to present to airport authorities.

Step 3: Collect Your Passport

You will receive an email notification via your Monash email once your passport is ready for collection. Bring your acknowledgment receipt to retrieve it.

Step 4: Receive Your i-Kad

Your i-Kad will be issued approximately two weeks after you receive your passport. You will be notified by email when it is ready for collection.

The i-Kad serves as an identification card for international students. While it is a valid form of identification, it cannot replace your passport.

Attending the Orientation

The Monash Abroad Orientation, as mentioned in your offer letter, typically takes place the week before Campus Orientation Week (usually on a Thursday). This is to allow you to have ample time to settle into the Monash community and confirm your enrolment prior to the start of the semester.

After accepting your offer, you will receive a separate email with the details of your orientation, including the date, time, and venue.

We strongly encourage you to attend this orientation as it serves several important purposes:

• It allows us to note and record your arrival on campus.
• You will receive crucial information to help you settle in and navigate your experience.
• It’s a fantastic opportunity to mingle with peers from around the world who, like you, are attending Monash University Malaysia.

If you are unable to attend the Monash Abroad Orientation due to late arrival, you must report your arrival at the Student Hub, Building 3, Level 1 as soon as you can. Please bring along and show your passport for identification purposes.

Curious about what’s planned for Campus Orientation Week? Discover the exciting activities and events in store for you!

Enrolling for Monash Australia Students

Unit Enrolment

You can enrol in Monash Malaysia units independently through the Web Enrolment System (WES). If you encounter any issues, please contact your Faculty for assistance.

Don’t forget to bring your Monash student card with you when you to Monash University Malaysia.

Extra-Curricular Unit Enrolment

If you're interested in enrolling in Communicative Malay 2 or Malaysian Studies, please fill out your details here by the end of Orientation Week.

These extra-curricular units are:

• Fully online
• Completed at your own pace
• Non-credit bearing

Enrolling for Exchange and Study Abroad students

Enrolment

1. Monash IT Account Ensure you have created your Monash IT Account before proceeding with enrolment. If you have not done so, please here.
2. Unit Enrolment You will only be permitted to enrol in units after completing your post-arrival medical screening and submitting your passport to the ISP office.Your first four (4) units, as indicated in your Acceptance Form, will be enrolled by your Host School, which is stated in your offer letter. The process may take a few days from the day you submitted your medical report and passport to ISP. You can check your enrolment status on WES, then proceed to Allocate your timetable when you have been enrolled.

Changing Your Units

If you wish to change your units after enrolling at Monash University Malaysia, follow these steps:

Step 1: Set Up Your Profile

Log in to the Student Online Request System (SORS) and set up your profile.

• Under "Courses 1," select your Host School, as stated in your offer letter.
• Choose the relevant codes from the following options:

• 7002 – Study Abroad Postgraduate
• 7001 – Study Abroad Undergraduate
• 8002 – Exchange Postgraduate
• 8001 – Exchange Undergraduate

Refer to your offer letter to select the correct option.

Step 2: Submit the Enrolment Amendment Form

Once your profile is set up, submit the enrolment amendment form through SORS to make the desired changes to your units.

Extra-Curricular Unit Enrolment

These extra-curricular units are:

Applying your M-Pass

Non-Monash students who have enrolled may apply for a student ID card (M-Pass).

1. Apply for M-Pass Log in here using your Monash IT Account to apply for your M-Pass. (Please ensure you log out of all personal email accounts before accessing the M-Pass application form.)
2. Card Collection You will be notified via your Monash student email once your M-Pass is ready for collection.

Note: All forms submitted after 2 PM will be processed on the next working day.

Paying your Tuition Fees

Study abroad students from non-partner institutions are required to pay tuition fees directly to Monash University Malaysia (MUM). You can find the semester tuition fees here.

1. Invoice Request Students or institutions that require an official invoice from MUM should email their request to: mum.monashabroad@monash.edu Please include the name of the invoice recipient and the full address.
2. Fee Payment Details For payment methods and the fee due date, please refer here.
3. Encumbrance Policy Students or institutions who fail to make payment by the due date will be encumbered. For more information on encumbrance and how to remove it, please refer here. Please note that encumbered students will not be able to receive their transcripts at the end of their studies until the encumbrance is lifted.